--- title: How to Create Users in SAP Analytics Cloud description: Learn how to create individual users in SAP Analytics Cloud or import users to SAP Analytics Cloud from an Excel file. image: https://blog.sap-press.com/hubfs/How%20to%20Create%20Users%20in%20SAP%20Analytics%20Cloud.png --- [![rheinwerk-sappress-logo-header-1](https://blog.sap-press.com/hubfs/rheinwerk-sappress-logo-header-1.svg)](https://blog.sap-press.com/) [Blog](https://blog.sap-press.com) - Books - Get an overview of our books and courses on every relevant SAP topic. - [Programming](https://sap-press.com/programming/) - [Administration](https://sap-press.com/administration/) - [BI](https://sap-press.com/business-intelligence/) - [Finance](https://sap-press.com/finance-controlling/) - [Logistics](https://sap-press.com/logistics/) - [HR](https://sap-press.com/human-resources/) - [CRM & Sales](https://sap-press.com/marketing-sales/) - [HANA](https://sap-press.com/hana/) - [Introductions](https://sap-press.com/introductions/) - [E-Bites](https://sap-press.com/e-bites/) - [Certification Guides](https://www.sap-press.com/certification-guides/) - [Rheinwerk Courses](https://www.sap-press.com/online-courses/) - Book Subscription - Get unlimited access to all SAP PRESS books! - [SAP PRESS Subscription](https://sap-press.com/subscriptions/) [Business Intelligence](https://blog.sap-press.com/tag/business-intelligence) # How to Create Users in SAP Analytics Cloud ![SAP PRESS](https://blog.sap-press.com/hubfs/Twitter_profile_pic.svg) by [SAP PRESS](https://blog.sap-press.com/author/sap-press) Let’s learn how to create users in SAP Analytics Cloud. As of wave 2021.24, there are four methods. - Create individual users - Import multiple users from a CSV file - Automatically create users by enabling **Dynamic User Creation** when configuring a custom SAML identity provider - Create users via the User and Team Provisioning API **Note**: The **Import Users from Active Directory** option, which is still visible via the **Import Users** menu, is no longer supported as of version 1.0.117 of the [SAP Analytics Cloud](https://learning.sap-press.com/bi/sap-analytics-cloud) agent. ## Create Individual Users Follow these steps to create an individual user in SAP Analytics Cloud: 1. Browse to your SAP Analytics Cloud tenant, and choose **Security >** **Users** via the side navigation menu. ![Selecting the Users Menu](https://blog.sap-press.com/hs-fs/hubfs/2254_02_001.png?width=877&name=2254_02_001.png) 1. Click on the icon in the menu bar to add a new user. A blank line will be added to the user management table. ![Creating the New User](https://blog.sap-press.com/hs-fs/hubfs/2254_02_002.png?width=1795&name=2254_02_002.png) 1. Enter a unique **USER ID**. Make sure to use uppercase letters, numbers, or underscore characters only. The maximum length is 20 characters. Characters in lowercase will change to uppercase by default. 2. If the USER ID entered isn’t unique, the text box will be marked in red, and a notification will be displayed when you hover over it: **The user ID already exists. Enter a unique ID.** The same applies when you enter a non-supported character. A message will remind you of the restrictions. ![Notification: User ID Already Exists](https://blog.sap-press.com/hs-fs/hubfs/2254_02_003.png?width=978&name=2254_02_003.png)   Note: The USER ID can be mapped to your custom identity provider as a shared attribute when setting up your SAML SSO configuration. If you want to use this option, make sure you align the USER ID between SAP Analytics Cloud and your custom identity provider, especially because only uppercase characters, numbers, and underscore characters are allowed. 1. Enter the **FIRST NAME**, **LAST NAME**, and **DISPLAY NAME** (only the **LAST NAME** is mandatory). From a user maintenance perspective, it’s important to provide as much information as possible to clearly distinguish users. However, if a custom identity provider is enabled the provided information is interim because it will be updated during each logon. 1. Enter an email address in the **EMAIL** A welcome email, including an activation URL to set an initial password, will be sent to this email address after the user is created. 1. Similar to the USER ID, the email address must be unique. If not, the text box will be marked in red, and a notification will be displayed when you hover over it: **This email address is already used by .** ![Notification: Email Address Already Used](https://blog.sap-press.com/hs-fs/hubfs/2254_02_004.png?width=1400&name=2254_02_004.png) **Note**: Like the USER ID, it’s important to reuse the email address that is used in your custom identity provider if you want to enable SAML SSO and use the email address as a shared attribute. 1. In the **MANAGER** column, you can (optionally) define who will approve a self-service role request. Click on to open the **Select User** dialog box. Select one of the available users, and confirm with **OK**. ![Selecting the User as Manager](https://blog.sap-press.com/hs-fs/hubfs/2254_02_005.png?width=1455&name=2254_02_005.png)   You can use the **Search** text box, the additional display, and the sorting options to easily find the user you want to select as manager.   Besides selecting a manager via the **Select User** dialog box, you can also type in a part of the **USER ID** in the **MANAGER** column. A dropdown list will be displayed from which you can select the user you want to assign.   ![Selecting the User by Entering “MANAGER”](https://blog.sap-press.com/hs-fs/hubfs/2254_02_006.png?width=340&name=2254_02_006.png) **Note**: Unless you consider using the concept of self-service roles, we recommend leaving this option blank for now. 1. The final column is to add **ROLES**. By default, SAP Analytics Cloud comes with several standard application roles (based on your subscription) as well as the option to create custom roles.  Similar to assigning a manager, you can either click on to open the **Select User Roles** dialog box and select one or multiple roles, or type in a part of the role name (not the description) in the **ROLES** column.  1. Click on to create the user. A green notification message will be displayed: **Your changes have been saved.** ![Saving Changes to Create the User](https://blog.sap-press.com/hs-fs/hubfs/2254_02_007.png?width=1803&name=2254_02_007.png)   After creating the user, the email address is displayed in blue along with an hourglass icon up until the first login. If you hover over the icon, the following message is displayed: **This user was just added recently, and has not used this email address to login yet.**   ![Notification: User Has Not Logged In Yet](https://blog.sap-press.com/hs-fs/hubfs/2254_02_008.png?width=1128&name=2254_02_008.png)   Congratulations! You just created your first user in SAP Analytics Cloud.   ## Import Users from a CSV File Creating each user individually can become very time consuming. Importing users from a CSV file is a much more efficient way to create users in bulk. To import users, you need to create a template so you can map the user information to the columns in the user management table.   In this example you’ll generate a template by using the **Export** function in SAP Analytics Cloud. **Note**: If you create your own template, make sure that, at minimum, columns are included for the **User ID**, **Last Name**, and **Email**. 1. In the **Users** menu, click on the Export icon located in the upper-right corner. A file called *csv* will download automatically. 2. Open the file using Microsoft Excel, and select column **A**. ![Exporting Users to a CSV File](https://blog.sap-press.com/hs-fs/hubfs/2254_02_009.png?width=1810&name=2254_02_009.png) 1. Select the **Text to Columns** function in the **Data** tab to turn the CSV file into a more readable format. 2. Select the **Data** tab in the ribbon, and click on **Text to Columns**. This will open the **Convert Text to Columns Wizard**. 3. Make sure to select **Delimited**, and click **Next**. 4. Select **Comma** as the delimiter and **“** as the **Text qualifier**, and then click **Next**. ![Convert Text to Columns Wizard](https://blog.sap-press.com/hs-fs/hubfs/2254_02_010.png?width=1327&name=2254_02_010.png) 1. Don’t change the default settings in step 3, and click **Finish**. The data is now nicely formatted into columns. **Note**: To ensure that you don’t modify existing users while performing the import, we recommend removing all users and keeping the first row, which contains the column headers used for the mapping.  1. Now start entering the (mandatory) user information as described when creating an individual user. In this example, you want to create a user with user ID **STUDENT100**. Skip the **ROLES** ![Adding Users Manually](https://blog.sap-press.com/hs-fs/hubfs/2254_02_011.png?width=1790&name=2254_02_011.png) 1. Make sure to save the file in CSV format. 2. The final step to create the users is to import the CSV file via the **Users** menu by clicking on the **Import Users** icon and selecting **Import Users from File**. ![Import Users from File Option](https://blog.sap-press.com/hs-fs/hubfs/2254_02_012.png?width=655&name=2254_02_012.png) 1. Click on **Select Source File** in the **Import Users** dialog box. ![Importing Users](https://blog.sap-press.com/hs-fs/hubfs/2254_02_013.png?width=948&name=2254_02_013.png) 1. Browse to the CSV file, and click on **Open**. 2. To map the source to the target, click on the **Create Mapping** button to open the **Map Source to Target** dialog box. 3. Select **;** as **Delimiter** under **Mapping Options** to map the source columns to the correct parameter in the **Source Columns** area, and click **OK**. ![Mapping Source to Target](https://blog.sap-press.com/hs-fs/hubfs/2254_02_014.png?width=1507&name=2254_02_014.png) 1. Uncheck the **Send an email to existing users with updated information** 2. Click on **Import**. A green notification at the bottom of the screen indicates that **Your changes have been saved**. As a result, user **STUDENT100** is created. ![User Created: STUDENT100](https://blog.sap-press.com/hs-fs/hubfs/2254_02_015.png?width=1803&name=2254_02_015.png)   Now you know multiple ways to create a user in SAP Analytics Cloud. ## Learn SAP Analytics Cloud in Our Rheinwerk Course! Master SAP Analytics Cloud! Learn how to connect and model data, create visualizations, work with planning models, and use predictive analytics. This five-day course provides a comprehensive introduction to the core capabilities of SAP Analytics Cloud and its all-in-one BI functionality. Get access to course recordings by clicking the banner below.    [![blog_courses_021_SAP_Analytics_Cloud_on_demand](https://blog.sap-press.com/hs-fs/hubfs/blog_courses_021_SAP_Analytics_Cloud_on_demand.png?width=600&height=200&name=blog_courses_021_SAP_Analytics_Cloud_on_demand.png)](https://www.sap-press.com/online-courses/sap-analytics-cloud/)   *Editor’s note*: This post has been adapted from a section of the e-book [*Security for SAP Analytics Cloud: Authorizations and Provisioning*](https://www.sap-press.com/security-for-sap-analytics-cloud-authorizations-and-provisioning_5503/?utm_source=sappressblog&utm_medium=referral&utm_campaign=Blogs&utm_term=2254_section2&utm_content=2254)by Martijn van Foeken. ## Recommendation [![Security for SAP Analytics Cloud: Authorizations and Provisioning](https://blog.sap-press.com/hs-fs/hubfs/2254.jpg?width=170&name=2254.jpg)](https://www.sap-press.com/security-for-sap-analytics-cloud-authorizations-and-provisioning_5503/?utm_source=sappressblog&utm_medium=referral&utm_campaign=Blogs&utm_term=2254_section2&utm_content=2254) **Security for SAP Analytics Cloud: Authorizations and Provisioning** Cloud systems can be vulnerable to attack—so make sure yours isn’t! See how to create users in SAP Analytics Cloud and enable a custom SAML identity provider to implement single sign-on for them. Assign users to teams and teams to roles to manage each user’s access and permissions. Use the SAP Analytics Cloud User and Team Provisioning API to keep your system synchronized with its identity management solution. Protect your SAP Analytics Cloud system! [Learn More](https://www.sap-press.com/security-for-sap-analytics-cloud-authorizations-and-provisioning_5503/?utm_source=sappressblog&utm_medium=referral&utm_campaign=Blogs&utm_term=2254_section2&utm_content=2254) ![SAP PRESS](https://blog.sap-press.com/hubfs/Twitter_profile_pic.svg) **by [SAP PRESS](https://blog.sap-press.com/author/sap-press)** SAP PRESS is the world's leading SAP publisher, with books on ABAP, SAP S/4HANA, SAP IBP, intelligent technologies, SAP Business Technology Platform, and more! 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