--- title: How to Verify a Journal Entry in SAP S/4HANA description: Learn how to verify a journal entry in SAP S/4HANA using three different SAP Fiori apps. image: https://blog.sap-press.com/hubfs/How%20to%20Verify%20a%20Journal%20Entry%20in%20SAP%20S4HANA.png --- [![rheinwerk-sappress-logo-header-1](https://blog.sap-press.com/hubfs/rheinwerk-sappress-logo-header-1.svg)](https://blog.sap-press.com/) [Blog](https://blog.sap-press.com) - Books - Get an overview of our books and courses on every relevant SAP topic. - [Programming](https://sap-press.com/programming/) - [Administration](https://sap-press.com/administration/) - [BI](https://sap-press.com/business-intelligence/) - [Finance](https://sap-press.com/finance-controlling/) - [Logistics](https://sap-press.com/logistics/) - [HR](https://sap-press.com/human-resources/) - [CRM & Sales](https://sap-press.com/marketing-sales/) - [HANA](https://sap-press.com/hana/) - [Introductions](https://sap-press.com/introductions/) - [E-Bites](https://sap-press.com/e-bites/) - [Certification Guides](https://www.sap-press.com/certification-guides/) - [Rheinwerk Courses](https://www.sap-press.com/online-courses/) - Book Subscription - Get unlimited access to all SAP PRESS books! - [SAP PRESS Subscription](https://sap-press.com/subscriptions/) [FICO](https://blog.sap-press.com/tag/fico) # How to Verify a Journal Entry in SAP S/4HANA ![SAP PRESS](https://blog.sap-press.com/hubfs/Twitter_profile_pic.svg) by [SAP PRESS](https://blog.sap-press.com/author/sap-press) A simpler verification process for setting up and executing a workflow for reviewing and approving general journal entries is available in SAP S/4HANA.   The general journal entry verification process was offered as of [SAP S/4HANA](https://learning.sap-press.com/sap-s4hana) 1709 and is available only through [SAP Fiori](https://learning.sap-press.com/sap-fiori). You use three apps (see figure below), one for the requester to submit entries for verification and two for the reviewer to manage pending and submitted entries. Based on this functionality, SAP delivers a predefined, single-step approval workflow for verifying general ledger journal entries, but you can adjust it to your specific requirements.   ![Verification Processing Apps](https://blog.sap-press.com/hs-fs/hubfs/2127_06_025.png?width=970&name=2127_06_025.png)   A simplified process diagram of the journal entry verification process is shown below. ![Verification Process](https://blog.sap-press.com/hs-fs/hubfs/2127_06_026.png?width=933&name=2127_06_026.png)   On a high level, you submit a general journal entry for review. The system reads the document details (e.g., [company code](https://blog.sap-press.com/what-are-company-codes-in-sap), amount, and account assignments), and, if the workflow prerequisites are met, assigns a processor. The processor then reviews the submitted journal entry and either accepts it, in which case the journal entry is posted, or rejects it, in which case you must correct the document and resubmit it. The detailed process is analyzed in the following sections. ## Verification Process A requester will create and submit a journal entry with the Verify General Journal Entries – For Requester app (see figure below). This app is like the Post General Journal Entries app: you can create manual journal entries or upload them from a Microsoft Excel sheet.   ![Verify General Journal Entries for Requester App](https://blog.sap-press.com/hs-fs/hubfs/2127_06_027.png?width=1792&name=2127_06_027.png)   The system will check the journal entry against a set of preconfigured criteria (e.g., the amount) and determine the proper workflow processors (if any) to assign to the journal entry. The requester has access to view the status of the submitted journal entry as it’s being processed.   The request processor uses the Verify Journal Entries – For Processor app (see below) to review the requests and select an action for each: - **0**: The journal entry will be posted (if the entry is complete and correct). - **Reject**: The requester must edit and resubmit the entry. - **Suspend**: The document is put on hold for later processing at a time indicated by the processor. The processor has two separate verification apps: an inbox and an outbox (see below). You use these to process journal entries depending on their status.   ![Verify Journal Entry for Processor](https://blog.sap-press.com/hs-fs/hubfs/2127_06_028.png?width=1801&name=2127_06_028.png) ## Workflow Configuration There are two configuration apps for setting up the workflow for general journal entry verification.   ![Verification Workflow Configuration Apps](https://blog.sap-press.com/hs-fs/hubfs/2127_06_029.png?width=637&name=2127_06_029.png) ### Manage Workflows for General Journal Entry Verification This configuration app is used to set up the workflows that are active and the prerequisites that trigger the workflows. ### Define Responsibilities This app is used to assign users or groups of users to the defined workflows. With the Manage Workflows for General Journal Entry Verification app, you define header information (shown in the figure below), such as the description, validity period, and preconditions for the application of the workflow.   ![Verify Workflow Step: Header Configuration](https://blog.sap-press.com/hs-fs/hubfs/2127_06_030.png?width=1580&name=2127_06_030.png)   The workflow is only activated when the preconditions are met. The preconditions you can define are based on a combination of values for the following elements: - Account group - Threshold amount (in company code currency) - Cost center - Source company code Then, you define the step sequence settings for the **Verify** (see below) and **Post** steps of the process. Here, you assign the rules for the approvers and preconditions, as well as control the exception handling. There is no reason to go into detail here; it’s sufficient to know that you can define multilevel workflows and different processors per various preconditions.   ![Workflow: Verify Step Configuration](https://blog.sap-press.com/hs-fs/hubfs/2127_06_031.png?width=1798&name=2127_06_031.png)   With the Define Responsibilities app, you define the responsibility specifications (first figure below) by setting a **Priority** (**01** to **99**) and assigning the amount ranges and company codes the responsibility is valid for. Then, in the same app, you assign the users or groups of users that are recipients and processors for the verification workflow (second figure). ![Configure Responsibility](https://blog.sap-press.com/hs-fs/hubfs/2127_06_032.png?width=1362&name=2127_06_032.png)   ![Assign Users for Verification Rules](https://blog.sap-press.com/hs-fs/hubfs/2127_06_033.png?width=1718&name=2127_06_033.png) **Tip**: The SAP Training and Adoption course materials for [SAP S/4HANA Finance](https://learning.sap-press.com/sap-s4hana-finance) 2020 don’t cover journal entry verification, but it’s an important topic to be aware of and it’s very possibly going to be included in future course and certification releases. To find out more, visit the SAP Help Portal for a complete guide to how to configure and use the general journal entry verification process and workflow: *[http://s-prs.co/485603](http://s-prs.co/485603)*.   [Dive into SAP S/4HANA Finance with this learning journey.](https://learning.sap-press.com/learning-journey/sap-fico)   ## Learn SAP Financial Accounting in Our Rheinwerk Course! Financial accounting is more than just money in, money out! Get the experts’ view on finance operations in SAP S/4HANA. During this four-day course, connect essential FI functionality to its underlying configuration and see how the pros get the most out of their systems. Click on the banner below to learn more and order your ticket.   [![blog_courses_046_essential_fi_on_demand](https://blog.sap-press.com/hs-fs/hubfs/blog_courses_046_essential_fi_on_demand.png?width=600&height=200&name=blog_courses_046_essential_fi_on_demand.png)](https://www.sap-press.com/online-courses/essential-fi-financial-accounting-in-sap-s4hana/)   *Editor’s note*: This post has been adapted from a section of the book [*SAP S/4HANA Financial Accounting Certification Guide: Application Associate Exam*](https://www.sap-press.com/sap-s4hana-financial-accounting-certification-guide_5310/?utm_source=sappressblog&utm_medium=referral&utm_campaign=Blogs&utm_term=2127_chapter6&utm_content=2127)by Stefanos Pougkas. ## Recommendation [![SAP S/4HANA Financial Accounting Certification Guide: Application Associate Exam](https://blog.sap-press.com/hs-fs/hubfs/2127.jpg?width=170&name=2127.jpg)](https://www.sap-press.com/sap-s4hana-financial-accounting-certification-guide_5310/?utm_source=sappressblog&utm_medium=referral&utm_campaign=Blogs&utm_term=2127_chapter6&utm_content=2127) **SAP S/4HANA Financial Accounting Certification Guide: Application Associate Exam** Preparing for your financial accounting exam? Make the grade with this SAP S/4HANA 1909 and 2020 certification study guide! From general ledger accounting to financial closing, this guide reviews the key technical and functional knowledge you need to get a high score on your SAP S/4HANA for Financial Accounting Associates exam. Explore test methodology, key concepts for each topic area, and practice questions and answers. Your path to financial accounting certification begins here! [Learn More](https://www.sap-press.com/sap-s4hana-financial-accounting-certification-guide_5310/?utm_source=sappressblog&utm_medium=referral&utm_campaign=Blogs&utm_term=2127_chapter6&utm_content=2127) ![SAP PRESS](https://blog.sap-press.com/hubfs/Twitter_profile_pic.svg) **by [SAP PRESS](https://blog.sap-press.com/author/sap-press)** SAP PRESS is the world's leading SAP publisher, with books on ABAP, SAP S/4HANA, SAP IBP, intelligent technologies, SAP Business Technology Platform, and more! [FICO](https://blog.sap-press.com/tag/fico) [![Share on facebook](https://7528309.fs1.hubspotusercontent-na1.net/hub/7528309/hubfs/raw_assets/public/mV0_d-web-default-modules_hubspot/img/facebook-color.png?width=24&name=facebook-color.png)](https://www.facebook.com/share.php?u=https%3A%2F%2Fblog.sap-press.com%2Fhow-to-verify-a-journal-entry-in-sap-s4hana%3Futm_medium%3Dsocial%26utm_source%3Dfacebook) [![Share on linkedin](https://7528302.fs1.hubspotusercontent-na1.net/hub/7528302/hubfs/raw_assets/public/mV0_d-web-default-modules_hubspot/img/linkedin-color.png?width=24&name=linkedin-color.png)](https://www.linkedin.com/shareArticle?mini=true&url=https%3A%2F%2Fblog.sap-press.com%2Fhow-to-verify-a-journal-entry-in-sap-s4hana%3Futm_medium%3Dsocial%26utm_source%3Dlinkedin) [![Share on twitter](https://7528304.fs1.hubspotusercontent-na1.net/hub/7528304/hubfs/raw_assets/public/mV0_d-web-default-modules_hubspot/img/twitter-color.png?width=24&name=twitter-color.png)](https://twitter.com/intent/tweet?original_referer=https%3A%2F%2Fblog.sap-press.com%2Fhow-to-verify-a-journal-entry-in-sap-s4hana%3Futm_medium%3Dsocial%26utm_source%3Dtwitter&url=https%3A%2F%2Fblog.sap-press.com%2Fhow-to-verify-a-journal-entry-in-sap-s4hana%3Futm_medium%3Dsocial%26utm_source%3Dtwitter&source=tweetbutton&text=) [![Share on email](https://7528311.fs1.hubspotusercontent-na1.net/hub/7528311/hubfs/raw_assets/public/mV0_d-web-default-modules_hubspot/img/email-color.png?width=24&name=email-color.png)](mailto:?subject=Check+out+https%3A%2F%2Fblog.sap-press.com%2Fhow-to-verify-a-journal-entry-in-sap-s4hana%3Futm_medium%3Dsocial%26utm_source%3Demail&body=Check+out+https%3A%2F%2Fblog.sap-press.com%2Fhow-to-verify-a-journal-entry-in-sap-s4hana%3Futm_medium%3Dsocial%26utm_source%3Demail) ### Comments ### Latest Blog Posts [![Depreciation Areas in SAP S/4HANA: Configuration and Derivation](https://blog.sap-press.com/hs-fs/hubfs/Depreciation%20Areas%20in%20SAP%20S4HANA%20Configuration%20and%20Derivation.png?height=600&name=Depreciation%20Areas%20in%20SAP%20S4HANA%20Configuration%20and%20Derivation.png)](https://blog.sap-press.com/depreciation-areas-in-sap-s4hana) [FICO](https://blog.sap-press.com/tag/fico) ## [Depreciation Areas in SAP S/4HANA: Configuration and Derivation](https://blog.sap-press.com/depreciation-areas-in-sap-s4hana) [Read More](https://blog.sap-press.com/depreciation-areas-in-sap-s4hana) [![SAP S/4HANA Finance: Journal Entries for Predictive Accounting](https://blog.sap-press.com/hs-fs/hubfs/SAP%20S4HANA%20Finance%20Innovations%20Part%201%20-%20Creating%20Journal%20Entries%20for%20Predictive%20Accounting.png?height=600&name=SAP%20S4HANA%20Finance%20Innovations%20Part%201%20-%20Creating%20Journal%20Entries%20for%20Predictive%20Accounting.png)](https://blog.sap-press.com/sap-s/4hana-finance-innovations-part-1-creating-journal-entries-for-predictive-accounting) [FICO](https://blog.sap-press.com/tag/fico) ## [SAP S/4HANA Finance: Journal Entries for Predictive Accounting](https://blog.sap-press.com/sap-s/4hana-finance-innovations-part-1-creating-journal-entries-for-predictive-accounting) [Read More](https://blog.sap-press.com/sap-s/4hana-finance-innovations-part-1-creating-journal-entries-for-predictive-accounting) **Subscribe to our blog!**Get notified about future blog updates. - - - - - ### The official SAP PRESS Blog As the world’s leading SAP publisher, SAP PRESS’ goal is to create resources that will help you accelerate your SAP journey. The SAP PRESS Blog is designed to provide helpful, actionable information on a variety of SAP topics, from SAP ERP to SAP S/4HANA. Explore ABAP, FICO, SAP HANA, and more! ### SAP Blog Topics - [All Topics](https://blog.sap-press.com) - [Logistics](https://blog.sap-press.com/tag/logistics) - [Programming](https://blog.sap-press.com/tag/programming) - [FICO](https://blog.sap-press.com/tag/fico) - [Administration](https://blog.sap-press.com/tag/administration) - [Business Intelligence](https://blog.sap-press.com/tag/business-intelligence) - [What Is?](https://blog.sap-press.com/tag/what-is) - [Featured](https://blog.sap-press.com/tag/featured) - [CRM & Sales](https://blog.sap-press.com/tag/crm-sales) - [Video](https://blog.sap-press.com/tag/video) - [Human Resources](https://blog.sap-press.com/tag/human-resources) ### Blog curated by [![Rheinwerk Publishing & SAP PRESS Logo](https://blog.sap-press.com/hubfs/rheinwerk-sappress-logo-header-1.svg)](https://sap-press.com) [Visit the SAP PRESS Store](https://sap-press.com) ### About - [Home](https://sap-press.com/) - [About Us](https://sap-press.com/the-publisher/) - [Contact](mailto:info@rheinwerk-publishing.com) - [Legal Notes](https://sap-press.com/legal-notes/) - [Privacy Policy](https://sap-press.com/privacy/) - [Terms of Use](https://sap-press.com/terms/) - [Guest Posting](https://blog.sap-press.com/guest-posting) © 2026 Rheinwerk Publishing, Inc. | Change Privacy Options ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "SAP PRESS", "url" : "https://blog.sap-press.com/author/sap-press" }, "dateModified" : "2026-08-27T12:57:23.638Z", "datePublished" : "2022-01-24T14:00:00.000Z", "headline" : "How to Verify a Journal Entry in SAP S/4HANA", "image" : [ "https://blog.sap-press.com/hubfs/How%20to%20Verify%20a%20Journal%20Entry%20in%20SAP%20S4HANA.png" ], "mainEntityOfPage" : { "@id" : "https://blog.sap-press.com/how-to-verify-a-journal-entry-in-sap-s4hana", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://blog.sap-press.com/hubfs/Logo-1.jpg" }, "name" : "Rheinwerk Publishing, Inc." } } ```